The value of Right Storage of Confidential Data

There isn’t a business on the globe that doesn’t include confidential documentation. By employee data to details about customers or clients, it’s essential for businesses to protect this very sensitive information since it poses a risk of severe legal actions if it may be lost.

While using the recent GDPR updates coming into effect, it may be more important than ever to have precautionary measures in place when working with confidential info and data. It’s also worth having a back up in case your business falls foul of any new laws regarding data use and storage.

The meaning of secret information is extremely broad, but it surely includes: ‘information not generally known to the population and proprietary to the Company which usually, if revealed, could be detrimental or unimportant to its interests’. It can include job secrets, developments, customer lists and prospective data, pricing, quoting and costing systems, business methods, marketing concepts and strategies and research and development data.

With regards to physical confidential documents and papers, it’s a wise course of action to have password protected folders on your computer or a secure filing cabinet that only key staff can gain access to. When sending sensitive files via email, it’s always best to encrypt them prior to sending and to have a policy of only using courier services so, who are trusted to deal with confidential details. Passwords can also be a must and they should be changed on a regular basis so that workers don’t recycle old ones, as this can be an easy way for unauthorised visitors to gain entry on your confidential information.